2023 Parish Council Minutes of Meetings

MINUTES

Old Leake Parish Council Meeting

11 October 2023 

Public Forum 

Several members of the public were present who had contacted the Parish Council prior to the meeting, which were items on the agenda.

In attendance

Councillors Chairman Frank Pickett, Tom Ashton, Julian Crouch, Nigel Mc Culloch, Guy Bull, Sandra Pickett, 

Also in attendance:

BBC Councillors Calum Butler and John Baxter
Community Member Walter Seekamp
Parish Clerk Joann Greer 

1/10/23 Opening Comments from the Chairman

The Chairman, Councillor Frank Pickett stated he would move agenda item 11 up the agenda as Councillor Ashton needed to leave to attend another meeting.

2/10/23 Apologies for absence and reasons given

Apologies from Councillor Susan Nutman were acknowledged and accepted.

11/10/23 To consider feedback regarding parish council support across the borough regarding the foot way lighting costs and resolve action

There had been over a 50% response supporting the parish councils concerns regarding the escalating cost to provide, repair, and pay for electricity for the footway lighting.

It was proposed, seconded, and unanimously resolved to write to Boston Borough Council stating OLPC will continue to pay the electricity cost for footway lighting but nothing more. Repairs and upgrading the system is to be the full responsibility of BBC including insurance claims for damaged lighting, invest to save to provide the conversion to LED.  

Councillor Ashton left the meeting.

3/10/23 Declarations of interest in accordance with 2011 Localism Act

No declarations were made.

4/10/23 To note reports from representatives of outside bodies 

Councillor Crouch had attended the Harlock Charity, the solar panels are proving to be beneficial for the residents already.
 
5/10/23 To note CCTV updates & image requests 

No requests were made.

6/10/23 To receive a report from the Recreational Area Working Group, resolve actions and expenditure for issues raised in the reports: 

a.   Washdyke – the gate is now working properly

b.   Furlongs – the spring in the gate needs replacing

c.   Enos Wood – the tree surgeon will develop a calendar of tree works based on the tree survey.

7/10/23 Draft notes of the meeting held on 13 September 2023 resolution to adopt 

It was proposed, seconded, and unanimously resolved to accept the notes as a true record of the meeting.

8/10/23 Financial Matters:

a.   Resolution to approve payment of accounts as listed.

It was proposed, seconded, and unanimously resolved to approve the payments list.

b.   To note the bank reconciliation

Bank Reconciliation 01/09/2023  £55437.65 was noted.

c.   To consider a donation request from LIVES

It was proposed, seconded, and unanimously resolved to donate £200.

d.   To consider the first draft budget 2024/25

The first draft was considered. An updated version of the budget will be prepared and considered at the November meeting

e.   To consider grant funding opportunities & potential project resolve further action

It was proposed, seconded, and unanimously resolved for the Clerk to apply for any suitable funding opportunities for current projects.

9/10/23 Highway Matters: 

a.   Receive issues requiring maintenance / repair

Leaner rails on the Gride and Midway were reported as damaged.

The Hob hole is in a terrible state and has been reported many times, however LCC state is is not suitable for repair.

b.   Receive Reactive Speed data and consider action

Councillor Mc Culloch was unable to retrieve the data for the meeting but anticipates it being available at the next meeting using the Clerks old laptop.

10/10/23 Planning Matters:  

a.   Application No: B/23/0311 Application under s73 for the variance of Condition 2 (approved plans) of approval B/23/0010 (proposed extension of the side and rear elevation and erection of a porch to the principal elevation) to alter the plans from a single storey to a 2-story rear extension at The Farmhouse, Hurns End, Old Leake, PE22 9JN

It was proposed, seconded, and unanimously resolved to support this application.

b.   Application No:B/23/0329 Proposed 2 storey dwelling at the Farmhouse, Hurns End, Old Leake PE22 9JN

It was proposed, seconded, and unanimously resolved to support this application.

c.   Application for a Certificate of Lawfulness to confirm that the continued use of Lynwood in breach of the Agricultural Habitational Clause (Condition 2 of permission B/16/0344/76) is now lawful at Lynwood, Fold Hill Road, Old Leake PE22 9PH 

This was noted.

11/10/23 To consider feedback regarding parish council support across the borough regarding the foot way lighting costs and resolve action

This agenda item was dealt with at the beginning of the meeting.

12/10/23 To note the finalised format of the youth engagement BBQ 20th October

All arrangements were made for the event, including burgers and raffle vouchers. It was proposed, seconded, and unanimously resolve to purchase £100 worth of vouchers for the raffle in addition to the ones supplied by Councillors Baxter and Butler.  
 
13/10/23 To note the abandoned MUGA status at Old Main Road and resolve further action

LCC Councillor Skinner is following up on the matter of ownership with Lincolnshire County Councils legal team.

14/10/23 To note a request from a resident to put a zebra crossing at Old Main Road near shop junction and resolve whether to support this idea taking it forward to LCC, or not

It was proposed, seconded, and unanimously resolved to support this request. The Clerk is to contact Councillor Skinner.

15/10/23 To note a concern from a resident regarding the congestion and dangerous situation on Church Road and near the Co Op shop during school drop off and pick up times and resolve actions

This issue has been raised many times. Unfortunately no progress has been made after liaising with The Giles Academy, the police, Lincolnshire County Council Highways, the MP Matt Warman, the bus companies, the Road Safety Partnership, and the primary school.

The area is complete chaos during these times. The Clerk is to contact Paul Skinner to revisit the situation.

16/10/23 To note general correspondences not addressed on this agenda & respond if required

No other correspondences were received in time for this meeting.

17/10/23 To set the date and time of the next meeting 

The next meeting was scheduled for 8th November.

Wednesday 8th November   
7.00 pm
Old Leake Community Centre