March 2023 Minutes
OLD LEAKE PARISH COUNCIL
MINUTES
Old Leake Parish Council Meeting
8 March 2023
Public Forum
One member of the public was present.
In attendance
Chairman Councillor Frank Pickett, Julian Crouch, Brett Butler, Tom Ashton & Nigel McCulloch.
Also in attendance:
Community Member Walter Seekamp
LCC Councillor Paul Skinner
Parish Clerk Joann Greer
1/3/23 Opening comments from the Chairman
The Chair, Councillor Pickett welcomed everybody to the meeting.
2/3/23 Apologies for absence and reasons given
Apologies had been received and accepted from Councillor Guy Bull .
3/3/23 Declarations of interest in accordance with 2011 Localism Act
No declarations were made.
4/3/23 To note reports from representatives of outside bodies
4 Councillors attended the Outer Dowsing consultation event at the community centre.
5/3/23 To note CCTV updates & image requests
No images were requested. The updated CCTV Policy was provided to all Councillors.
6/3/23 To receive a report from the Recreational Area Working Group, resolve actions and expenditure for issues raised in the reports:
a. Washdyke. The Chairman is to speak to the grass contractor T.A. Blackamore regarding maintenance of the wildflower meadow.
b. Furlongs. The newly repaired zip wire is installed and appears to be well used.
c. Enos Wood. Tree works have been completed.
7/3/23 Draft notes of the meeting held on 9 February 2023 resolution to adopt
It was proposed, seconded, and unanimously resolved to accept the notes as the minutes.
8/3/23 Resolution to approve payment of accounts as listed It was proposed, seconded, and unanimously resolved to approve the payments listed below.
|
Person / Company to be paid |
Invoice No |
Details |
Amount |
|
Employee Cost |
22/23 - 087 |
March salary, Nest pension, PAYE |
871.88 |
|
Clerks Expenses |
22/23 - 088 |
March Travel/Giff Washdyke |
16.40 |
|
K & P Services |
22/23 - 089 |
Enos Wood & Washdyke Caretaker March |
40.50 |
|
Mr M A Johnson |
22/23 - 090 |
March Village Litter Picker |
150.00 |
|
ARK ICT Solutions Ltd |
22/23 - 091 |
March Monthly Antivirus payment |
10.32 |
|
BT Broadband Community Centre |
22/23 - 092 |
March Monthly Broadband Payment |
40.14 |
|
Terra Firma |
22/23 - 093 |
Tree works February at Enos Wood |
600.00 |
|
EON |
22/23 - 094 |
Electricity Washdyke Lane |
341.33 |
|
Unipart Dorman |
22/23 - 095 |
2 x Battery Reactive Speed Signs |
5663.92 |
|
T. A. Blackamore |
22/23 - 096 |
Grass Cutting Annual Contract 2022 |
3714.36 |
9/3/23 To appoint the internal auditor for the annual accounts 2022/23
It was proposed, seconded, and unanimously resolved to appoint the local accounting company, Taxing Times, as the internal auditor.
10/3/23 Highway Matters:
a. To receive a progress report from the highways and traffic policy group and CHAPEL ROAD update – Councillor Crouch stated the policy is underway and will be produced shortly.
b. Receive issues requiring maintenance / repair – there are 30+ pot holes on the road from Commonside through to the main village. Councillor Picket has requested a site visit from highways.
c. To receive correspondence from LCC fixmystreet re Washdyke Lane – unfortunately each time the huge pot hole at the verge outside the Washdyke play area is reported both by the Clerk and Councillor Crouch, it soon disappears off the system and states no work is required at this time. Also requests from the Clerk to the highways officer regarding highways issues including the school bus stop at Commonside are ignored. LCC Councillor Skinner stated that is just how things are at the moment and the Clerk should try again. Parish Councillors are becoming increasingly frustrated at the lack of response to highways issues within the parish.
11/3/23 Planning Matters:
a. Application No: B/22/0192/CD1 to discharge condition 3 at land off Fellands Gate glamping pod site
It was proposed, seconded, and unanimously resolved to object to this application. The Council strongly state the conditions to which the original permission was granted should be upheld.
12/3/23 To consider Sandygate footway lighting repair and resolve to repair or not
It was proposed, seconded, and resolved to action the repair at a cost of £1350 + VAT. Two Councillors voted against.
13/3/23 To consider the footway lighting agreement with Boston Borough Council with options for a 1-year notice period to quit
The Clerk is to get confirmation as to the future status of the footway lighting should the parish council quit the agreement, and options and costs of upgrading the lights.
14/3/23 To review the Safeguarding Policy from 2020 and assign a lead officer
It was proposed, seconded, and unanimously resolved that the LALC format was suitable, Councillor Bull is to be nominated as the safeguarding officer as he holds such a position within the running club and is up to date with all legislation.
15/3/23 To consider a generic project check sheet with resolution to adopt
The draft document previously circulated was proposed, seconded, and unanimously resolved to be adopted for all future projects.
16/3/23 Civility & Respect:
a. To sign the Civility & Respect Certificate – Councillor Pickett signed the certificate
b. To consider the draft model Dignity at Work Policy, resolution to adopt - it was proposed, seconded, and unanimously resolved to adopt the Dignity at Work Policy.
17/3/23 To note general correspondences not addressed on this agenda & respond if required
The Clerk informed the Council the Community centre had reduced the hall hire fee for “The Bread and Butter Project” by £10 per hour, which was welcomed.
18/3/23 To set the date and time of the next meeting
The 14 April was set as the next meeting date.
THE NEXT MEETING IS AT THE COMMUNITY CENTRE WEDNESDAY 14 April 7.00 PM
Preceded by the Annual Parish Meeting starting at 6.30pm