2021 Parish Council Minutes of Meetings

These are the notes taken by the Parish Clerk and cannot be taken as a true record of the meeting until ratified at the next Parish Council meeting.

Old Leake Parish Council Meeting

8th September 2021 

Public Forum

Two members of the public were present raising issues about speeding traffic in the village and pedestrian safety. They were informed it was an issue the Council were aware of and currently looking into and was an agenda item at the meeting. 

In attendance

Councillors F Pickett, G Bull, N McCulloch, I Money & J Crouch.

Parish Clerk J Greer was also in attendance. 

1/9/21 Opening comments from the Chairman

The Chair, Councillor Pickett opened the meeting with a one-minute silence for the late ex Councillor, Maureen Dennis who passed away in August.

2/9/21 Apologies for absence and reasons given

Councillor Money had informed the clerk he may arrive late to the meeting. There were no other apologies.

3/9/21 Declarations of interest in accordance with 2011 Localism Act 

No declarations were made.

4/9/21 To note the report from the Police Liaison Officer 

The report from PCSO Kym Rayment was not available for the meeting and would be emailed out to all Councillors once received.

5/9/21 Update from Michelle Cound, Village Community Development Worker

Michelle was unable to attend but had sent a report to all Councillors via email.

Councillor Bull remarked she had done an excellent job despite the Coronavirus restrictions. Councillor Crouch was pleased to hear the elderly aspect of the project could now be initiated as the doctor’s surgery and LHP were now able to work directly with Michelle.

6/9/21 To note reports from representatives of outside bodies

Councillor Pickett informed the Council he had attended a Community Centre meeting. The new CCTV equipment was proving a good deterrent and incidents of vandalism were nil. The Community Centre aim to make a cupboard up in the roof space to accommodate the new improved CCTV monitor. This was welcomed by the Parish Council.

7/9/21 CCTV To note CCTV requests & system updates

No requests were made at the Furlongs Lane site. The CCTV equipment is working well.

8/9/21 To accept the playgrounds & Enos Wood monthly check sheets action any repairs

The reports did not state any new issues. Enos Wood was much improved and had been cleared back and paths re-instated. 

Councillor Money arrived at the meeting.

9/9/21 To receive an update regarding Washdyke Lane and Enos Wood and consider an annual maintenance package and resolve expenditure

Councillor Crouch updated the Council regarding the electrical supply instalments and the CCTV mast. Thomson Services are to fill the uneven surface of the car park. 

The meadow had been left in a miserable state and both Councillor Crouch and Money were following up leads to possibly complete the job. 

The schedule from Thomson Tree Services was considered, it was proposed, seconded, and unanimously resolved to take on the monthly Enos Wood maintenance package at £100 per month

10/9/21 To consider establishing a Recreational Area Working Group, resolving terms of reference and assign members

To enable the project to stay on track and not be restricted to once a month meetings for resolution of proposed activities the concept of a Recreational Area Working Group with delegated authority was considered. It was proposed, seconded, and unanimously resolved to establish the RAW Group. It was also proposed seconded and unanimously resolved to make a maximum budget of £1000 available to complete the meadow works.

the assigned members were Councillor Money, Councillor Crouch and the Clerk. 

11/9/21 To receive an update regarding the ownership of the Old Main Road MUGA

No further information regarding ownership had been discovered. In light of this abandonment of the area it was proposed, seconded, and unanimously resolved to inform the governors of the primary school that the Parish Council would repair, inspect, maintain and insure the site unless they objected.

12/9/21 Draft notes of the meeting held on 14 July 2021 resolution to adopt

It was proposed, seconded, and unanimously resolved to accept the draft notes as the minutes.

13//21 Resolution to approve payment of accounts

It was proposed, seconded, and unanimously resolve to make the payments as listed below.

14/9/21 Highway Matters: items requiring maintenance / repair 

The hedge at the corner of Green Lane, Commonside was overgrown again. The Clerk will report it on fixmystreet. It was also noted the street lamp at Fold Hill had been repaired.

15/9/21 Planning Matters:  

No planning applications were received for this meeting.

The ongoing issue of the continued development on Station Road at Panache, despite being refused permission had received several complaints. The Chairman reiterated the matter was in hand at Boston Borough Council, however legal procedures were time consuming and a slow process, 

16/9/21 To fill the village litter picker position and confirm route

The route identified was to include the park and Enos Wood at Commonside. It was proposed, seconded, and unanimously resolved to award the contract to Mr Johnson who had done a sterling job as interim litter picker.

17/9/21 To consider projects for the 2022/23 financial year providing details to enable tender documents to be prepared to be included at the budget meeting in November

After some consideration and acknowledgement of the ongoing projects the nominated additional programmes to be included were listed as the derelict house on Crackholt Lane and the ongoing maintenance of the MUGA on Old Main Road.

18/9/21 To consider OLPC future communications with residents via the OL News, and consider alternative options

It was proposed, seconded, and unanimously resolved to advertise meeting dates and contact details including the web site with the Old Leake News. A flyer is to be printed with information about the last 12 months successes and future projects for the parish. The printed leaflets are to be delivered to each household via the post office service and would include an invitation to the Annual Parish Meeting one month prior to the May Event.

19/9/21 To consider the following outstanding issues and assign members to follow up on the individual tasks:

a)    Emergency Planning – Details of the Resilience Forum are to be distributed to Councillors.

b)    Village Speed Limits – Councillor Crouch agreed to take this project on and include local resident’s complaints regarding speeding cars and lorries throughout the village. A plan of action is to be generated lobbying MP, LCC, local businesses, residents, and  the Lincolnshire Road safety Partnership 

c)    Localised flooding of village dykes – Councillor Pickett is to provide information from WFDB

d)    Engagement with resident to fill co-opted vacancies – The Clerk will attend a recruitment training session offered by LALC on the matter.

20/9/21 To note general correspondences & respond if required

No further correspondences had been received other than those included in the agenda.

21/9/21 To set the date and time of the next meeting & room at the Community Centre 

Wednesday 13th October at 7.00 pm at the Community was set as the next scheduled Full Council meeting of the council

The next Parish Council Meeting is scheduled for

Wednesday 13th October at 7.00 pm

AT THE COMMUNITY CENTRE