June 2021 Minutes
Old Leake Parish Council Meeting
9 June 2021
In Attendance: via zoom
Councillor Frank Pickett, Councillor Guy Bull, Councillor Julian Crouch, Councillor Ian Money, Councillor Tom Ashton and Councillor Nigel McCulloch were present.
Parish Clerk Joann Greer was also present.
Public Forum
5 members of the public were present.
A member of the public asked for advice regarding noisy neighbours, Councillor Ashton said he would assist outside of the meeting.
One person stated they were dissatisfied with the Parish Council and their actions; they did not agree with the recent article in the Old Leake News and in general disagreed with the Councillors and the Clerk. This member of the public left the meeting before the Council could respond to any of the comments. Councillor McCulloch would try to discuss this further.
One more member of the public asked if the goal posts could be made available for the youths to play their own games of football at the pitch at the community centre. Councillor Pickett stated he would ask the football club on her behalf.
1/6/21 Opening comments from the Chairman
Councillor Picket welcomed everyone to the meeting.
2/6/21 Apologies for absence and reasons given
All Councillors were present. Councillor Ashton chose this time to inform the Council of the ill health of ex Councillor Mrs Dennis. It was agreed the Clek should send a card.
3/6/21 Declarations of interest in accordance with 2011 Localism Act
No declarations were made.
4/6/21 To note the report from the Police Liaison Officer
The Clerk had been informed by PCSO Rayment that the report would follow within the next few days.
5/6/21 Update from Michelle Cound, Village Community Development Worker
Michelle was unable to attend the meeting in person, however, she did send out a progress report regarding the current projects.
It is anticipated as soon as the lockdown restrictions are fully lifted the men without a shed project and the activities scheduled for Washdyke and Enos should gain some momentum.
6/6/21 To note reports from representatives of outside bodies
No reports were presented to Council.
7/6/21 CCTV
a) To note CCTV requests & outcome
Images were provided to the police regarding incidents at the community centre which included breakage of the front door and damage to CCTV pole. Images from earlier in the year have been very useful with the police enquiries.
b) To consider the quotes for Furlongs Lane CCTV upgrade, resolve supplier and installation schedule
All three quotes were consider with specification being sent to Councillors prior to the meeting. It was proposed, seconded, and unanimously resolved to award the upgrade works to Initium. Councillor Money will liaise with the company to arrange the installment date.
8/6/21 To accept the playgrounds and Enos Wood monthly check sheets and action any repairs
No additional play equipment issues were raised.
The wildflower meadow has bounced back to life, the contractor will be contacted to cut some paths through it. LCC have also offered free trees which they will install and manage for 3 years before handing them over to the Council. 8 x apple, 8 x pear and 8 x plums trees have been ordered with the plan of forming a community orchard in the wildflower meadow.
The car park area at Washdyke needs a tidy up, teen shelter base needs removing and the bollards can now be put in.
9/6/21 Draft notes of the meeting held on 12 May 2021 resolution to adopt
15/5/21 needs to be amended to state Councillor Julian Crouch was elected to represent the Parish Council Councillor on the Harlock Charity.
The notes were then proposed, seconded, and unanimously resolved to be accepted as the minutes. The Chairman signed the copy in the file.
10/6/21 Resolution to approve payment of accounts
It was proposed, seconded, and unanimously resolve to approve the payments listed below.
|
Person / Company to be paid |
Invoice No |
Details |
Amount |
|
Mountains Builders |
21/22 - 020 |
Electricity Housing Washdyke Lane |
3312.00 |
|
Employee Cost |
21/22 – 021 |
June Salary, Nest pension, HMRC |
668.60 |
|
Clerk Expenses |
21/22 – 022 |
Travel |
46.40 |
|
Mr M A Johnson |
21/22 – 023 |
Interim Village Litter Picking |
137.50 |
|
K & P Services |
21/22 – 024 |
June payment |
90.00 |
|
ARK ICT Solutions Ltd |
21/22 – 025 |
Monthly Antivirus payment June |
9.90 |
|
Michelle Cound |
21/22 – 026 |
June Village Community Worker |
625.00 |
|
BT Broadband Community Centre |
21/22 – 027 |
June Payment |
40.14 |
|
Sarah Nash – Taxing Times |
21/22 - 028 |
Internal Auditor Fee |
100.00 |
11/6/21 To note the internal auditors report and complete the Annual Audit
The report had been received directly by Councillor Pickett from the internal auditor. It stated robust accounting systems were in place and no concerns were raised.
The Council then completed the AGAR.
12/6/21 Highways Matters: items requiring maintenance / repair
Hawthorn Road, Crackholt Lane, The Gride & Pode Lane were all reported to be in a dreadful state.
Lamp posts had also been hit by tractors and need repair.
13/6/21 Planning Matters:
a) Application No: B/21/0240 Outline application chalet bungalow land adjacent to Lynholme, Station Road.
It was proposed, seconded, and unanimously resolved to support this application as long as the hedge is not affected.
b) Application No: B/21/0155 of use from agriculture to mixed small holding equestrian and menage area. The Owls, Southfields.
It was proposed, seconded, and unanimously resolved to support this application.
c) Application No: B/21/0218 Change of use from agriculture to glamping site with 19 units and site office
It was proposed, seconded, and unanimously resolved to object to this application as it is incredibly intense for the site of the plot.
d) Application No: B/21/0256 CFirst floor balcony at The Old School House, Washdyke Lane.
It was proposed, seconded, and unanimously resolved to support this application.
14/6/21 To consider the draft Vexatious Policy with a resolution to adopt
The draft document was circulated prior to the meeting. It was proposed, seconded, and unanimously resolved to amend where necessary relating to Old Leake Parish Council and adopt the document.
The Clerk is to liaise with Councillor McCulloch to produce the final document.
15/6/21 To consider the proposal to outsource the management of the Parish Council web site via LALC for the sum of £12 - £14 per month.
It was proposed, seconded, and unanimously resolved to outsource the management of the web site via LALC.
16/6/21 To consider installing lamp post poppies from RBL and resolve expenditure
It was proposed, seconded, and unanimously resolved to purchase a poppy for each name on the war memorial for a maximum expenditure of £200.
17/6/21 To consider applicants for the Parish Councillor vacancies and resolve to co-opt
One applicant had applied for the vacancy. Although he was unable to attend the meeting his information was circulated to Council prior to the meeting. It was proposed, seconded, and unanimously resolved to co-opt Mr W Grant.
18/6/21 To note general correspondences & respond if required
3 emails had been received and circulated to council; no further action is required.
19/6/21 To resolve to go into closed session to discuss staff matters
The Clerk stated the issues she had, had been resolved with the Councils demonstration of support and therefore did not need to progress this matter.
At the end of the meeting Councillor Ashton congratulated Councillor Pickett on becoming the Mayor of Boston.
His chosen charities are Lung Cancer & Diabetes UK
The next Parish Council Meeting is scheduled for
Wednesday 14th July at 7.00 pm
AT THE COMMUNITY CENTRE